Packers & Movers Bill for Claim — GST Invoice

1. When do you need a packers & movers bill?

The most common situations where customers ask us for a GST invoice:

1.1 Employer relocation reimbursement

Most corporates (TCS, Infosys, Accenture, Wipro, MNC banks, government PSUs) reimburse household shifting expenses when they transfer an employee between cities. HR asks for a GST-compliant invoice with the employee name, both city addresses, break-up of charges, and the company GSTIN. Without a proper invoice, the claim is rejected.

1.2 Insurance claim for transit damage

If goods were damaged or lost during the move and you had transit insurance, the insurer will ask for (a) the invoice showing insurance premium paid, (b) the item-wise inventory, and (c) photos of the damaged goods. Our invoice covers (a) & (b); you add (c).

1.3 GST input tax credit (B2B only)

If your company GSTIN is on the invoice, you can claim the 18% GST back as input credit on your own GST returns. For a ₹ 60,000 move that is ₹ 9,000 recovered — essentially free relocation for a registered business.

1.4 Income-tax deduction (Section 10(14) & 17(2))

Under the Income-tax Act, relocation allowance paid by the employer to an employee is tax-exempt to the extent actually spent on packing, transit and unpacking — subject to supporting invoices. A proper GST invoice is the primary document auditors look for.

1.5 CA / chartered-accountant records

Self-employed professionals relocating their office furniture and equipment can book the entire invoice as a capital or operational expense. Again, needs a proper GST invoice.

2. What appears on a genuine bill from Rehousing Packers & Movers

Every invoice we issue carries the following 14 mandatory fields:

1. Heading "Tax Invoice" (not "Estimate", not "Quotation").
2. Unique invoice number + date.
3. Registered legal name: REHOUSING PACKERS PVT LTD.
4. Registered office address, city, state, PIN.
5. Company GSTIN: 06AAMCR0254J1ZA.
6. CIN: U63031HR2022PTC105105.
7. Customer name + shifting-from address + shifting-to address.
8. Item-wise break-up: Packing, Labour, Transport, Unloading, Insurance (if opted).
9. SAC code 996511 (Goods Transport Agency service) on each line.
10. Sub-total, CGST @ 9%, SGST @ 9% (or IGST @ 18% for inter-state), Total.
11. Total in words & figures.
12. Company bank account details (for cross-reference).
13. Authorised-signatory stamp + signature.
14. QR-code receipt linking back to the invoice on our portal.

3. Sample invoice preview

Above is a representative format. Your invoice will carry your actual move details, amount and GSTIN (if B2B).

4. How to request your bill

Option A — You are a current customer

Your invoice is auto-generated on the day of delivery and emailed / WhatsApp'd to you. If you cannot find it, call +91-87005-74566 or email [email protected] with your booking number.

Option B — You moved with us 1-6 months ago

Duplicate invoices for past moves: we re-issue within 2 working days. Write to [email protected] with move-date + from-city + to-city. Free if inside 6 months.

Option C — Invoice for a move older than 6 months

We can still pull the archived invoice from our server (we retain 8 years as per GST rules). Re-issue fee: ₹ 250 per invoice. Takes 3–5 working days.

Option D — You want the corporate GSTIN on the invoice

Share your company GSTIN and legal name at the time of booking (or within 30 days of the move, before our GST filing window closes). We re-issue a B2B invoice with ITC eligibility at no extra cost.

5. Documents needed from you (5-minute checklist)

• Booking number (on the quotation / confirmation WhatsApp).
• Customer name exactly as you want it on the invoice.
• Full shifting-from address with PIN.
• Full shifting-to address with PIN.
• Move date (pickup day).
• Corporate GSTIN + legal name — only if you want input-credit-eligible B2B invoice.
• Email where the signed PDF should be sent.

6. Timeline (turnaround)

7. What we do NOT do

• We do not issue invoices for moves we did not handle.
• We do not issue invoices with inflated amounts or fake items.
• We do not back-date invoices to fit someone else's tax window.
• We do not issue invoices without the real GSTIN and CIN printed on them.
• We do not alter the move-from or move-to city on a genuine invoice.

Any request for a fake, altered or back-dated invoice will be declined and reported to GST / cyber-cell. Genuine relocations only.

8. FAQ — employer & insurance reimbursement

My HR says the invoice must be in the company's name, not mine. Can you do that?

Yes — if you provide your corporate GSTIN and legal name, we raise a B2B tax invoice in the company's name. Share the GST certificate at the time of booking or within 30 days.

My HR wants an item-wise break-up. Does your invoice have that?

Yes. Every invoice has a minimum of 4 line items (Packing / Transport / Unloading / Insurance). For large moves we add further detail. If HR needs additional granularity, email us and we'll re-issue.

Insurance company asks for inventory — separate or on the invoice?

Separate. The invoice carries amounts; the inventory list (signed by you and our foreman on move-day) carries item-count and condition. Both travel together as a pair.

Can you add items to the invoice that you did not actually pack?

No — see Section 7. Invoices reflect what we delivered. Adding fictional items is GST fraud.

My employer covers only partial amount — can you split the invoice?

We can issue one consolidated tax invoice that matches the full move. Your employer reimburses a portion based on policy — that is a payroll-side decision, not an invoicing decision. We do not split tax invoices.

Do I pay GST on top of the quoted price?

GST @ 18% is always added on top of the sub-total on the quotation. The final invoice total = sub-total + 18% GST.